Open House Organizing

Open House Organizing, phoenix party bus

There are many factors you’ve got to consider if you’re coordinating the efforts of a large upcoming open house. Just handling that lots of people in a space is a big feat, not to mention all the features you have to consider in the background so that things will appear to run without problems on the surface (so much work happens behind the scenes to make it look easy!).

This is shameless, but we do transporting, right? I mean … it’s sort of our thing. At the outset, when you’re trying to wrap your mind around the parking sitch, consider using motorcoaches! Using coaches to aid shuttle your guests will help you to avoid crowded, congested parking lots and help the overall traffic flow a bit easier. You won’t have to allocate as much parking as you would need to otherwise, and shuttling makes things a whole lot easier.

And, as for the other matters you have to plan for?

Ushers. Whenever you have a huge group of people coming through a structure, it’s undeniable that you’re going to have folks that aren’t sure where to go, need help finding a bathroom, or simply have some inquiries. Having trained people on hand that can help point people in the right path or help with whatever need arises is something you’ll definitely want to have in place.

Planners. When you have a number of people that are taking various shifts during the open house, you’ll want a few people that are over all of the ushers and others that exist to help. When you need to distribute information or get it touch with people, organizers are your main resource. (Think of the pyramid effect– handing over so one person doesn’t have to connect with everyone.).

Marketing material. If a number of people are coming to tour a facility, it’s cool to have some material for them about the structure itself: a postcard photograph, informational pamphlet, or something else along those lines. When they go, it’s nice to have something that people can look at as they are there and take with them.

Ticketing. You’ve had the chance to have some way to control traffic flow, and ticketing helps you do just that. Setting aside only a certain number of tickets for varying time slots will help to handle the amount of people that come through at any one time.

With all the things that you’ve got to worry about as you prepare for this event, we can absolutely help with the transportation. We ‘d love to help you in your efforts by providing shuttle services to help deal with traffic flow and make the parking situation less hectic. Call us today for a quote!

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Motorcoach Department

  • (480) 237-8888
  • (800) 900-8687
  • (480) 237-8893
  • 4256 E Elwood Street, Phoenix, AZ 85040
After Hours Dispatch/Emergency
  • (602) 759-5150
Office Hours
  • 9:00am - 5pm M-F

Yuma, Arizona Tour Office

  • (928) 783-8888
  • (800) 706-8687
  • (928) 343-9295
  • 333 S Main Street, Yuma, AZ 85364
Phone Reservation and Office Hours
  • 9am - 4pm M-F
*Mesa/AJ Tours call the Yuma office for reservations and information.
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